Foster fair competition. Keep the end user’s senior staff visibly involved in all stages of the procurement strategy . . .
Foster end user buy-in of competition. End users who pay for the required goods and/or services out of their own budget usually value strong competition. If that’s not the budgeting scenario – and it isn’t always – then see if there’s another way for the end user to benefit from a reduction the cost.
Recommendation to RFP writers in government and companies to use simple forms when what is needed from bidders is data, not narrative.
When RFPs use badly phrased specifications, they interfere with clear communication on both sides: client and bidder. One simple example is the spreading use of 24/7/365.