Proposal Land

Better RFP Responses & Management
 
Proposal Land

A New Year’s Habit

For many people, work consists of a series of urgencies.
Set them up and knock them down.
Empty the in-box, answer the boss, make the deadline.
Seth’s Blog, 2020 Dec 30

Make the deadline?!? Please don’t remind me. I’m taking a break from proposals.

Most of us are so stuck on the short-cycles of urgency
that it’s difficult to even imagine changing our longer-term systems.

If you happen to be outside a short cycle of urgency at this very moment, then consider taking Seth’s advice to fix your proposal systems:

  • Identify the kinds of work you never win or never make enough money on, and exclude them from future consideration. No exceptions.
  • Make it a requirement to get early executive review of your plan, so you have time to adjust course if necessary.
  • Train newbies in the ways of proposals. Before they start.
  • Persuade executives to expect a clear and comprehensive project-risk assessment by presenting one. Once. (They’re fast learners.)
  • Require costers to “show their work” so the next poor schmo through the mill can benefit from it.

And so on. They’re your urgencies: You know what needs to be fixed.

None of this works if you do it temporarily.
Resolutions don’t work. Habits and systems can.

 

Make a Note

Now. Today. Before you get busy. Before you forget.

Make a note about every pandemic protocol you instituted and when, especially if it was before the general call to do so. Directing and facilitating work-from-home. Reconfiguring your premises for employee and customer safety.

Make a note about every business challenge you’ve surmounted during this pandemic year and how. New products. New services. New modes of delivery. New supports for clients that are struggling.

Make a note about every employee-support program or initiative you’ve implemented. Time off. Family supports. Access to confidential counselling. Regular round-table discussions.

Make a note about every community-support activity your company and employees participated in. Christmas toys for kids. Snowsuits for kids. Donations for your local Food Bank. Meals for seniors. Cupcakes delivered to staff at long-term-care homes.

Make a note about any feedback from employees, their families, and your community. Thank-you letters. Public kudos. News stories.

Make a note to celebrate all this, when the time(s) is/are right.

Make a note to add these tidbits to the stories you sprinkle through proposals. The stories that describe what kind of company you are. What kind of employees you have. The stories that show what you do, not just what you say.

Make a note. Now. Today. Before you get busy. Before you forget.


 

Here’s one story that’s been well documented: Canadian North and Scotiabank partnering to deliver 75 sets of brand new hockey gear to Inuvik, Kugaaruk and Qikiqtarjuaq. You don’t have to make this much effort: Any record is worthwhile.

Here’s another (amazing) story about an Ottawa philanthropist. Again, it’s not about matching the effort or the profile, it’s about tracking what you did do.

Term: PPP

Public-private partnership; acronym pronounced by spelling it out.

Update: Also now called P3. Because we need the time saved by eliminating one syllable for something important.