Tag Archives: Terms starting with R

Term: Response Instructions

The ignore-at-your-own-risk rules about how the proposal is to be submitted:

  • The document (content, organization, volume and section numbering, number of copies, binder labelling, page limits, and things that affect page definitions [paper size, font type and pitch, margins, line spacing, character spacing])
  • The electronic version (file types, file names, size restrictions, media to be used)
  • The packaging instructions (labelling, separation of financial and technical submissions)
  • The delivery instructions (date, time, location, recipient)

Sometimes include submission mandatories.

Often internally inconsistent. Can sometimes be clarified and even negotiated with the client through the Q&A process. And sometimes not.

In Canadian contracting also called Instructions to Bidders; in American government contracting usually called Instructions for Proposal Preparation (IFPP).

Never under any name to be confused with evaluation criteria, which specify how the document produced in response to these instructions will be marked.

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Term: RFx

Pronounced by spelling it out, RFx is shorthand for all the procurement vehicles:   Continue reading

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Term: Request for Proposal (RFP)

A procurement tool used to request, well, proposals from interested bidders. Its acronym—RFP, pronounced by spelling it out—is often used (confusingly) to refer not to the request but to the proposal responding to that request; for example, people say that they wrote an RFP when they did no such thing. Although context often makes the meaning clear, this conflation of terms is bad practice and should be avoided.

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