Being an effective member of a proposal team requires the discipline to limit your inputs to where you add value, and the ability to recognize (and the willingness to accept) “good enough.”
Managing the proposal team is a major element in the project management challenge presented by RFP responses. Plan for the realities of teamwork, from tools selected, to scheduling, to the approach taken to supervision.
Version control problems on RFP responses are pervasive, inexcusable, and entirely preventable. The best approach focuses both on simple but strict file-handling protocols, as well as proposal team management to avoid overload.
RFP responses are often due just after major holidays, stressing the proposal team and their families. Acknowledging the imposition directly is the best way of dealing with it.
Managing proposal teams requires understanding of what motivates people to work so hard on them: what the sources of satisfaction are, in this environment.