Managing the proposal team is a major element in the project management challenge presented by RFP responses. Plan for the realities of teamwork, from tools selected, to scheduling, to the approach taken to supervision.
Version control problems on RFP responses are pervasive, inexcusable, and entirely preventable. The best approach focuses both on simple but strict file-handling protocols, as well as proposal team management to avoid overload.
RFP responses are often due just after major holidays, stressing the proposal team and their families. Acknowledging the imposition directly is the best way of dealing with it.
Managing proposal teams requires understanding of what motivates people to work so hard on them: what the sources of satisfaction are, in this environment.
Many RFP responses are written by distributed teams, working alone. Finding ways to connect with others is essential to maintaining perspective; recognizing that need for connection is key to proposal team management.